How to Never Lose a Photo Again Using This Simple Workflow

August 25, 2022  •  Leave a Comment

Never lose photos again.  Follow a workflow like mine and you will not lose your images

Do you have a workflow to protect your photos?  Your Videos?  Your files?
If you don’t have a workflow you need one.

I have been refining my workflow over the years and I will share what my workflow is today.

What works for me may not work for you.  My workflow is unique to me and made up of many different workflow steps from professional photographers like Pierre T. Lambert, Chis Marquardt, local professionals I know, and friends from my photography club.

You need to develop your own workflow.  I am going to share my workflow and I would love to hear what you do or if you learned something from this video.  Leave a comment below.

1.    Use your SD Card to the fullest.  

Leave photos on your SD card until you need to format it.  You should have more than one SD card – My video here explains the need for more than one SD Card.

Having more than one SD card means you can leave the photos on the card you are not using. 

When to format: 
•    Not enough room for photoshoot
•    Only after the photos on the SD card have completed your workflow

Leaving photos on your SD card is not adequate and is only a last resort if the rest of your workflow fails.

2.    Copy (not move) your photos to your computer or external drive that you use (This is what I call Copy 1)

If your photos don’t fit or soon won’t fit on your computer, consider using external SSD drives.  When the SSD drive gets full, purchase another one.

Tip, get a label machine and label your drives – you will thank me later.

3.    Back up your photos to an external drive.  This needs to be a large drive or multiple drives (I have four 4 TB drives for a total of 16 TB)

You can purchase slow drives for your second backup, because we don’t need to be in a hurry, but we do need a backup copy.  If you backup often, it doesn’t take too long.

Sixteen Terabytes can store A LOT OF PHOTOs.  Most cameras create large files of about 25 MB.  And I will do some math for you.   

Using my 16TB of space on my backup drives 
I can back up about 640,000 photos
I can take about 53,333  photos a month
I can take about 1,753  photos a day for 1 full year

4.    Use an off-line backup system – I use Backblase

I will put a link to BackBlaze below.  BackBlaze is an online backup of my computer and any drive I choose that is connected to my computer.  I connect  my four drives to my computer via USB making up the 16 TBs in an inexpensive drive bay.

I contacted Backblaze to verify that this was acceptable and the answer is yes.  Yes, as long as the drive is connected to the computer.  This means no networked file server like a NAS or other server.  Only directly connected drives to your computer.

Also checkout my Youtube video on this topic as well

What is your workflow like?  Leave me a comment here or on my Youtube channel.

Thanks for reading



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